Using PPM systems as part of tender documentation

Provision of dynamic documentation can enhance chances of winning business by tender.

As the recession takes hold, it’s getting harder and harder to convince prospects and customers to part with their funds, even when it’s obvious that they’ll save much more money than the purchase of the proposed good and services.

In today’s business environment, deriving revenue from tenders becomes more important than ever. A contract notice for a tender is a declaration of intention to spend money on someone, so no effort to convince the prospect to part with their funds is required.

The down-side of tenders is that more companies than ever will be responding. So the question is how to set your company apart from the mass?

Hundreds of maintenance services tenders appear every month, and one way to be progressive is to offer to provide a fully-automated planned maintenance system as part of the deliverable. If the system is handed over to the tendering organisation either during or after the contract, a clear case of added value is made.

Using a PPM system to forecast and track cyclical and reactive tasks will lead to a detailed maintenance history of assets, which is very likely to be valued by the tenderer, and can be used as the documentation basis for subsequent asset maintenance contracts.

Contact iiS ( if you would like to find out more about using PPM systems as part of tender documentation, or go to

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